What is a Balance Sheet
and why is it important in your Business Plan?

A balance sheet is one of the key elements to a company’s financial statement. The others are: Cash Flow and Income Statement.

If you are starting a business or thinking about writing a business plan, you might have heard the term ‘balance sheet’.

This section will help you understand the basics of the balance sheet and why it’s so important to include it within your business plan.

Ready?

This article is part of the Business Planning Hub, where you’ll find lots of guides and resources to help you create the perfect business plan!

Once you understand the basic idea of a balance sheet, it’s pretty easy.

Basically, it shows your company’s:

  • Assets
  • Liabilities
  • Owners’ equity (at a particular time)
In layman’s terms:

A company’s balance sheet shows what that company owns (which is defined as ‘assets’) and what the company owes (also known as ‘liabilities’), as well as how much both the owner and shareholders have invested (which is known as ‘equity’).

And just like it sounds…

A balance sheet will always need to balance!

Assets are shown on one side and both the liabilities and equity are shown on the other side.

A #Balance Sheet always needs to balance. Discover why it's important to include a Balance Sheet in your Business Plan. Check out the Ultimate #Business #Planning #Guide!

If you think about it logically…

A business needs to pay for all it owns (its assets).

It can do this by either borrowing money (liabilities) or by having the business owners or investor put money into the business (equity).

A balance sheet also gives you an indication of what the company’s net worth is.

To determine what your company’s net worth is, you subtract your liabilities from your assets.

But let’s look deeper into what information should be included in a balance sheet…

(And while you are at it… Why not download our FREE Balance Sheet template?)

Below, we will cover:

  • The different components of a balance sheet
  • Why it’s important to include a balance sheet when you create your business plan
  • Examples of a Balance Sheet
Let’s go.

#1 Breakdown of a Balance Sheet:

Assets and liabilities differ from business to business – because each one is different. Although titles and item lines may change, the equation won’t.

The assets of a business are reflected by the liabilities plus equity

Assets

Cash:

For the purpose of the balance sheet, this means money that is currently available to hand.

In business planning, however, the term ‘cash’ refers to the bank or checking account of the business, also known as ‘Cash and Cash Equivalents’ (CCE). What a cash equivalent is, is basially an asset that is easily converted from liquid to cash.

Accounts Receivable:

This refers to the amount of money that is owing but hasn’t been paid (the ‘receivables’). Typically, this is sales on credit, usually from businesses to business sales.  

Inventory:

Included in this is the value of all-ready materials and finished goods that the business has to hand but isn’t using.

Current Assets:

Inventory, cash, and accounts receivable are all deemed current assets, and often these amounts accumulated are referred to on balance sheets as “Total Current Assets”.

Long-term Assets:

These are also known as “fixed assets” and included are items that have a long-standing value, like equipment or land.

Accumulated Depreciation:

This is where the value of the asset depreciates over time.

An example of this could be a company vehicle; with time, the car becomes less valuable.

Total Long-Term Assets:

On a balance sheet, this usually refers to depreciation or to describe long-term assets.

Liabilities

Accounts Payable:

This is the flip side to ‘accounts receivable’ – in other words, money that the business owes. The accounts payable figure is made up of the regular bills that the business is expected to pay. 

Sales Taxes Payable:

This is only applicable to businesses that don’t immediately pay sales tax. An example could be a business that pays it on a quarterly basis.

Short-Term Debt:

This is usually short-term loans or any debt that needs to be repaid within a year. This is also referred to as current liabilities or short-term loans on balance sheets. 

Total Current Liabilities:

The current liabilities are the above numbers which are added together and which the business must settle within one year.

Long-Term Debt:

These are the financial responsibilities that take over a year to repay. Usually, this is a larger number and won’t include interest. An example could be a long-term loan.

Total Liabilities:

This includes everything outlined above that needs to be paid out or repaid. 

Equity

This is money that is paid back into the company as equity investments via the owners.

Retained Earnings:

This covers earnings or losses that have not been paid out as dividends to the owners, and that have been re-invested into the company. If the retained earnings are negative, then this means that the company has accumulated losses.

Net Earnings:

This number is really important. The bigger it is, the more profitable the company is. It is sometimes also referred to as net profit or income. 

Total Owner’s Equity:

This is also referred to as capital as means business ownership. Equity itself can be calculated as being the difference between liabilities and assets. 

Total Liabilities and Equity:

This is what was outlined at the beginning of this article:

assets = liabilities + equity

#2 How to use a Balance Sheet

The Importance of a Balance Sheet in Your Business Plan

It is vital to include a balance sheet within any business plan, as it is a really important part of the financials. 

The three indispensable aspects of business financials are the cash flow statement, the income statement, and the balance sheet. 

These enable anyone looking at the numbers to get a solid overview of how the business is functioning financially.

The balance sheet will also illustrate how much assets are worth and whether the company is in debt – all being information which is critical in creating a business plan and managing a business. 

One of the key powers your balance sheet has is to flag up if you have any cash flow issues.

There are two ratios that can be calculated from the balance sheet which are easy to understand. These ratios will show whether or not your business will have enough cash flow for meeting any current financial obligations. These are:

  • Current Ratio
  • Quick Ratio

Current Ratio

Current ratio is also known as a liquidity ratio. What this means is whether or not your business has enough current assets (liquid) available to pay for expenses such as bills and operational costs. It’s used to measure your short-term health of the business.

We express this as being the number of times the current assets exceed the current liabilities.

Stick with me…

So, the higher the current ratio is, the better for the business!

The Formula:

Current Ratio = Current Assets / Current Liabilities

The best current ratio is considered to be between 1.2 to 2.

What does this mean?

Basically, if you have a business whose current ratio is below 1, you won’t have enough current assets to be able to cover its short-term liabilities.

If you have a current ratio that is equal to 1, this indicates that both current assets and current liabilities are equal, resulting in the business just being able to cover any obligations, short-term.

The Importance of the Current Ratio

The current ratio gives an overview of the short-term health of your business and will give you an early warning as to whether the businesses is working efficiently or not.

You can also attract more favourable credit terms if you were to require financing, as investors will be able to see how you are going to run the business whilst also keeping afloat with any current obligations.

Quick Ratio

This ratio is also referred to as the ‘acid test’ ratio. It excludes any inventory.

This is used to determine your businesses ability to meet short-term obligations with liquid assets that are easily and quickly converted to cash, which are normally 90 days (or in the short-term).

The Formula:

Current Assets – Inventory / Current Liabilities

A quick ratio of 1.5 to 1 is the average.

The Importance of the Quick Ratio

The quick ratio shows a conservative overview of your businesses financial standing. It determines whether or not your business has the resources to be able to meet its operating expenses, accounts payable, and other obligations short-term.

Knowing your industry’s standards is an important part of evaluating your business’s balance sheet effectively.

#3 Balance Sheet Examples:

Example of a Balance Sheet Forecast

Review & update your balance sheet

It is recommended that you update your balance sheet every quarter, as it’s a useful tool, if used properly.

Why not have a go at creating your own balance sheet?

You can download our FREE balance sheet template.

Additional Resources:

To help you even further in creating your business plan, why not check out the following articles to help you in writing the perfect plan to impress:

Now, over to you...

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